Key Modules

Admission Management

Modules for Online Admission Form, Short Listing of candidates, Roll no. generation, Course Allocation, ID card / Library Card Generation.

Fee Management

Setting Fee Master, Fee Categories, Scholarship Master, Fees Collection, One time/ Installments Payment, Concessions, Fines, Refunds and Settlements, Student Ledgers, Collection Forecasts and Reports, Receipts, regular SMS & E-mail Alerts on dues, Payments as well as Receipts.

Inventory Management

Application is capable to manage internal Inventory. Form Sales Order Generation to Purchase order.

Library Management

Application is capable to manage the overall library with the help of RFID tags.

Hostel Management

Modules for Category based rooms/bed allocation Check in/Checkout, Hostel Attendance Report Facility, provision to maintain Disciplinary Logs, Mess Management, Daily Attendance, Alerts Notices & Reports.

Examination

Course/ Semester/ Year wise Exam schedule setup, result classification setup and Exam Result announcement on individual Student Dashboard. CCE Patten Management.

Staff Management

Employee Information Report System (EIRS) comprehensive details are captured on Faculty/Employee profile. Address, contact numbers, email ids, recent photograph /past academic and work experience records are maintained. Integration with Joining, Library, Hostel and Transport, Attendance.

HR Payroll

System is capable to manage the HR, Payroll, Leave Management, and Account Management.

Reporting

Application is capable to generate all kind of desired reports related to Student, Attendance, Report Card, Salary, Leave etc.

Transportation Management

Modules for Route Management, Distance/Area based fees set up, Bus Schedules/ Timetables, Fees Collection, User Lists and Reports, Vehicle Management, Driver Information, Vehicle Allocation. Different reports can be generated for Users, Parents and Management.

Student Portal

This module will help individual student to have the access of their activities and task on daily basis.

Faculty Portal

This module will help individual faculty to have the access of their activities and task on daily basis.

JOSA BENIFITS FOR ACADEMICS

As mentioned above, there are many benefits of using school management software for the proper functioning of the academics.

Increases Enrolment

It is widely seen that school management remain busy in day to day activities and can't focus on students at gross root level. One its another reason is that management don't have any option to analyze students data more properly which results less focus on student individually.

With the help of a good school management software such as Archivist One school management can effectively access to both detail and summarize data of all the students and can make better decision in the favor of students that results better education and better enrollment for the institute.

Completes the Organizational data within school

Manual work most of the time is Redundant, Incomplete, Improper, Not available when required. Dependency factor is always high in this case. Further handling old files is difficult and unhealthy. Hand written data is sometime not readable. Archivist manages your school’s data electronically in such a way that it is always accessible maintaining its security in the best possible format.

Streamlines the educational process

The manual way of working gives us total freedom and flexibility …which results in a less protocol or standardized way of working. An IT solution helps in proper documentation and standardization of education process by setting up protocols for each and every process of schooling. We document and manage much more information than the manual process. Accessing the documented information is again a very easy process.

Increases the productivity and efficiency of the office / management staff

Schools experience that the productivity of the same office staff increases after implementation of IT solutions. They can work out things well in time and are free to take care of the other smaller issues in school management. The same office work can be handled by less staff thereby allowing the rest of the man power to be deputed in other productive works.

With the help of a good school management software such as Archivist One school management can effectively access to both detail and summarize data of all the students and can make better decision in the favor of students that results better education and better enrollment for the institute.

Decreases paper work to great extent making the process cost effective

In a school since we manage information of thousands of users at a time against a number of transactions and activities, the paper usage in very high for collection, saving and distribution of such information. Moreover the multiple copies of the data multiply the usage. An IT solution with a good mechanism for the information processing and sharing saves a significant amount of paper for the school which in tern in not just cost effective.

Strengthens relationship with parents

Communication and transparency always play a key role in forming a healthy relation ship with parents and also add to their satisfaction. Properly working information system helps us making better use of parent teacher meetings as the crucial time of personal interaction is not consumed in just accessing the basic information and setting up the agenda. Some schools are also using their web sites and portals to keep their parents informed about the latest in the school and facilitating their knowledge sharing with smartly designed tools.

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